Published 2026-08-17 · Reviewed by TONGCAI Export & Engineering Team
1. Define the Use Case and Route
State the destination country, buyer type, application, route surface, maximum slope, daily distance, operating hours, climate and charging window. A resort shuttle, dealer retail cart and cargo utility cart need different priorities.
2. Select the Vehicle Platform
Confirm passenger capacity, forward-facing or flip-seat layout, cargo body, roof size, entry height and expected payload. Compare 2-seater, 4-seater and 6-seater formats before locking accessories.
3. Specify Battery and Charging
Record battery chemistry, nominal voltage, usable capacity, battery-management requirements, charger input, plug type and charging environment. The lithium vs lead-acid guide explains the maintenance and duty-cycle trade-offs.
4. Match the Complete Drive System
Battery voltage alone is not a performance specification. Confirm motor, controller, gearing, programmed speed, target range, payload and hill-climbing requirement as one system. Use the 48V vs 72V guide when comparing platforms.
5. Confirm Brakes, Steering, Suspension and Tires
Specify the operating surface and required tire type before choosing wheel size or lifted styling. Record the braking arrangement, parking brake, steering configuration, suspension setup, ground clearance and turning needs in the order specification.
6. Freeze Appearance and Private-Label Details
Approve body color references, seat material, stitching, roof, windshield, wheel finish, decals, badges and logo artwork. Include dimensions and exact placement for every brand element. See available golf cart customization options.
7. List Accessories and Electrical Loads
Create a line-by-line accessory list covering lighting, mirrors, seat belts, display, camera, USB charging, audio, enclosure, cargo box, tow equipment and other market-specific items. Extra electrical loads should be considered when selecting battery capacity and wiring.
8. Identify Compliance and Document Needs
Confirm whether the vehicle will operate only on private property or enter a regulated road environment. Ask for the exact documents required by the destination market before production. Certification, registration and equipment rules differ by country and intended use.
9. Approve a Sample or Final Specification
For a new OEM configuration, approve a physical sample when practical or sign off a complete specification with drawings, reference images, artwork and component list. Define how substitutions or engineering changes must be communicated.
10. Agree on Quality-Control Criteria
Turn expectations into testable checkpoints: appearance, dimensions, function, charging, braking, steering, lighting, accessories, labels and road test. Use a written golf cart quality-control checklist and decide who approves shipment.
11. Plan Packaging, Loading and Spare Parts
Confirm the packing method, protection for painted surfaces and accessories, loose-parts list, labels, manuals and unloading needs. Ask for a recommended spare-parts package based on fleet size and local service capability. Final loading quantity must be confirmed for the selected model and packing method.
12. Record Commercial and After-Sales Terms
The sales contract should identify the approved specification, price basis, payment milestones, production timing, inspection, shipping terms, warranty scope, exclusions, claim evidence and response process. Review the post-delivery risk checklist before paying a deposit.
One-Page Information Pack for a Factory Quote
| Market | Country, buyer channel, intended operating area and compliance expectation |
| Application | Passenger, golf course, resort, community, rental, cargo or maintenance |
| Quantity | Sample quantity, first production order and expected annual demand |
| Platform | Seats, cargo layout, payload, terrain and daily distance |
| Power | Battery preference, charging supply, range and performance target |
| Branding | Logo files, color references, badges, labels and packaging |
| Support | Manuals, spare parts, warranty, inspection and delivery destination |
TONGCAI configuration availability varies by model, order quantity and destination. Final specifications, documents, warranty and trade terms are confirmed in the sales contract.